{"id":1038,"date":"2026-07-09T18:24:10","date_gmt":"2026-07-09T10:24:10","guid":{"rendered":"https:\/\/glutenfreepleasure.com\/__proxy_domain\/motion.com.sg\/?post_type=career&#038;p=1038"},"modified":"2026-07-13T10:49:23","modified_gmt":"2026-07-13T02:49:23","slug":"executive-assistant","status":"publish","type":"career","link":"https:\/\/glutenfreepleasure.com\/__proxy_domain\/motion.com.sg\/career\/executive-assistant\/","title":{"rendered":"Executive Assistant to the Founder &#038; CEO"},"content":{"rendered":"<p><b>The Role<\/b><\/p>\n<p><span style=\"font-weight: 400;\">We are seeking a dynamic and proactive Executive Assistant to the Founder &amp; CEO to join our vibrant team in our three-story office in Singapore&#8217;s town area. This role sits at the centre of how the company runs. You will be the operational backbone behind our Founder and CEO\u2014managing her world with precision, warmth, and good judgment. At the same time, you will keep the physical office running smoothly, step in wherever the day requires, and ensure that nothing important falls through the gaps.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is a dual-function role as the EA and Office Manager. We are looking for someone who is equally comfortable preparing a briefing note and dealing with the office admin matters \u2014 and who takes both with equal seriousness.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This role requires presence, initiative, and the ability to shift registers without missing a beat.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><b>Key Responsibilities<\/b><\/p>\n<p><b>Executive Administration<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manage the CEO&#8217;s professional and personal calendar \u2014 meetings, family appointments, and personal commitments<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prepare briefing notes, agendas, and minutes; distribute action items and follow-up communications in her voice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Handle inbound requests, speaking invitations, and enquiries on her behalf; liaise with external contacts with discretion<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prepare CEO decks \u2013 internal and external<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Support board, EXCO, and subcommittee engagements; track open actions across key relationships<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manage personal logistics including travel, driver coordination, gifting, and ad hoc errands<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Provide logistical support for House of Motion and internal team events<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>Office Management<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ensure the office is consistently clean, well-stocked, and presentation-ready, including meeting room setup and vendor coordination<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Handle supplies procurement and support setup for internal occasions<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>Ideal Candidate Profile<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Minimum 5 years\u2019 experience as an EA, PA, or in a senior administrative role supporting a C-suite executive directly<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Exceptional written English\u2014you write clearly, concisely, and can adapt your tone to match a senior executive&#8217;s voice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Strong organisational instincts\u2014you track multiple moving parts without losing sight of what matters<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Discretion and good judgment \u2014 you will be handling personal and confidential matters as a matter of course<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Presence and initiative\u2014you notice what needs doing and do it without being asked<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Warmth and professionalism\u2014you can hold a room, manage a relationship, and represent CEO well<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Comfort with ambiguity\u2014priorities shift, and you adapt without friction<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Proficiency with standard business tools: calendar management, document drafting, presentation software<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>Advantageous<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Experience in events, hospitality, or agency settings<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Experience managing office facilities, vendor relationships, or building management<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">An eye for design or visual presentation\u2014not required, but noticed<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>What We Offer<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Opportunity to grow within Singapore&#8217;s dynamic events industry<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Exposure to diverse projects and high-profile clients<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Collaborative, multicultural work environment<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Health and dental care benefits<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Central Singapore location with excellent transport links<\/span><\/li>\n<\/ul>\n","protected":false},"featured_media":0,"template":"","departments":[12],"class_list":["post-1038","career","type-career","status-publish","hentry","departments-operations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Executive Assistant to the Founder &amp; 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