{"id":33602,"date":"2022-02-21T09:00:59","date_gmt":"2022-02-21T01:00:59","guid":{"rendered":"https:\/\/glutenfreepleasure.com\/__proxy_domain\/www.oom.com.sg\/?p=33602"},"modified":"2023-03-08T11:55:26","modified_gmt":"2023-03-08T03:55:26","slug":"a-guide-to-best-practices-for-remote-team-management","status":"publish","type":"post","link":"https:\/\/glutenfreepleasure.com\/__proxy_domain\/www.oom.com.sg\/a-guide-to-best-practices-for-remote-team-management\/","title":{"rendered":"A Guide To Best Practices For Remote Team Management"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Even though <\/span><span style=\"font-weight: 400;\">remote working<\/span><span style=\"font-weight: 400;\"> existed before the COVID-19 pandemic, it made <\/span><span style=\"font-weight: 400;\">work-from-home arrangements<\/span><span style=\"font-weight: 400;\"> the new normal over the past two years. In the beginning, many companies had to adjust the work setting overnight to guarantee their employees were safe from virus transmission and their business would stay afloat.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Now that everyone is more used to <\/span><span style=\"font-weight: 400;\">remote working<\/span><span style=\"font-weight: 400;\">, the economy is gradually bouncing back with the easing of the COVID-19 restriction. The government has allowed office premises to have up to 50% of employees return to working in the office, but their schedules are not fixed, in one working setting alone.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">For example, employees from team A will be in the office from Monday to Wednesday, while employees from Team B will be in the office on Thursday and Friday. The working arrangement schedule for each team may interchange with one another randomly every month and will highly depend on the agreement of the company&#8217;s administration.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">The end goal here is to guarantee that half of the office\u2019s capacity is used, which means not all employees are working in the office since the rest are at home. That is the flexible working schedule that\u00a0 <\/span><a href=\"https:\/\/www.ipsos.com\/en-sg\/singaporean-workers-want-flexibility-employers-post-covid-19\"><span style=\"font-weight: 400;\">77% of Singaporean employees expect to have after the pandemic<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">The problem, however, is that remote working does not fit well with all industries. It only works for those industries that offer<\/span><span style=\"font-weight: 400;\"> telecommuting<\/span><span style=\"font-weight: 400;\">, such as:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Administrative\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Customise service<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Information technology<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Education\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Healthcare<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sales and marketing<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">If you have plans to continue the remote setting for your other <\/span><span style=\"font-weight: 400;\">remote team management <\/span><span style=\"font-weight: 400;\">besides the <\/span><a href=\"https:\/\/glutenfreepleasure.com\/__proxy_domain\/www.oom.com.sg\/\"><span style=\"font-weight: 400;\">digital marketing<\/span><\/a><span style=\"font-weight: 400;\"> department, here are the best practises that can help you successfully manage them\u00a0\u00a0<\/span><\/p>\n<hr \/>\n<h2 id=\"main1\"><strong>5\u00a0 Best Practices For Remote Team Management<\/strong><\/h2>\n<p>&nbsp;<\/p>\n<h4 id=\"sub1\"><strong>1. Streamline Communication<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">The biggest drawback of work-from-home arrangements is a lack of communication. Not only can it cause delays, but it can also cause misunderstandings between you and your team.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">To avoid such situations, you should streamline your communication by investing in video and audio conferencing tools like Zoom, Google Hangout, Skype for Business, or Slack, which will help your team interact, connect, and communicate with one another.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Here are some tips on how to streamline your communication.<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create a group channel by department<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Send regular updates to each group channel\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Encourage to active update their status in the video audio conferencing tool<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set and invite meetings via Google Calendar<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Share video-call invite link in a group channel\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Send a message before the meeting begins<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h4 id=\"sub2\"><strong>2. Set Up A Workflow<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">Everything becomes a hundred times more crucial when it comes to work-from-home arrangements since you cannot monitor employees in person and see if they are working on their assigned tasks. To guarantee everyone in your <\/span><span style=\"font-weight: 400;\">remote team management<\/span><span style=\"font-weight: 400;\"> is on the same page, you should set up a workflow.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">A workflow is a task guideline that allows anyone to see who are the people assigned to each step of a task. Without this, you might miss completing the required tasks in a given timeframe. For example, in a digital marketing team, if they want to publish a campaign for a holiday, a workflow will guide each member of the team through what they need to do.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Here is an example of a workflow for a campaign done by a <\/span><span style=\"font-weight: 400;\">digital marketing<\/span><span style=\"font-weight: 400;\"> team.<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Step 1: Digital marketing manager &#8211; will provide the topic for an SEO campaign<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Step 2: SEO specialist &#8211; will provide keywords to use<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Step 3: Writer &#8211; will make the written content\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Step 4: Layout designer &#8211; will make necessary images\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Step 5: Digital marketing manager &#8211; will check the written content, including the images\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Step 6: Blog uploader &#8211; will publish the content for an SEO campaign after getting approval from the digital marketing manager\u00a0<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">To guarantee your employees are following the given workflow, you can use the\u00a0 following tools for automation:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.processmaker.com\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">ProcessMaker<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/kissflow.com\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Kissflow<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.nintex.com\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Nintex<\/span><\/a><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">In addition to informing them via video and audio conferencing tools, you could also use a cloud-based file sharing platform such as Google Drive. With this, not only can you sync all of your files, but you can also track and keep everyone in your digital marketing team organised.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h4 id=\"sub3\"><strong>3. Track Employees\u2019 Tasks By Department<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">One of the complex tasks of <\/span><span style=\"font-weight: 400;\">managing remote teams<\/span><span style=\"font-weight: 400;\"> is to track your employees\u2019 tasks across different departments.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">According to Murphy&#8217;s Law, <\/span><i><span style=\"font-weight: 400;\">everything that can go wrong will go wrong, <\/span><\/i><span style=\"font-weight: 400;\">which is why you need to monitor your employees from various departments thoroughly. Instead of chatting with them one by one, reaching out to their department leader will make the monitoring process a lot easier and less time-consuming.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Since each department leader will look over the performance of everyone in their department, they can quickly notice which one is done or not with the tasks assigned to them in the set-up workflow. You only need to make sure you are reaching out to the correct department leader and let them know the name of the employees that you would like to know what tasks have been done and are still pending.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h4 id=\"sub4\"><strong>4. Invest In Cybersecurity<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">With the <\/span><span style=\"font-weight: 400;\">work-from-home arrangement<\/span><span style=\"font-weight: 400;\">, employees should be more responsible for keeping company data confidential.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Apart from using a strong and complex password for company emails, encourage your employees to keep their cybersecurity softwares updated at all times. Doing so will prevent their computers from becoming vulnerable to hackers, and they can keep company data protected.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">To further secure the safety of your company and the r<\/span><span style=\"font-weight: 400;\">emote team managemen<\/span><span style=\"font-weight: 400;\">t, you have to make sure they also follow the cybersecurity tips below.<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Companies should invest in anti-virus software for their staff<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Avoid oversharing screen<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Keep an eye on phishing scams sent via email<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Limit sharing personal information on social media<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h4 id=\"sub5\"><strong>5. Celebrate Success!<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">There is no I in TEAM, and celebrating success to everyone, not just with the <\/span><span style=\"font-weight: 400;\">remote team management<\/span><span style=\"font-weight: 400;\">, can help create a motivating work environment and increase camaraderie.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">When your company achieves a milestone, thanks to your hardworking staff and never-ending support from your clients, you should also celebrate your success with them.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">For example, if one of your employees recently got promoted, send an email to everyone so they can congratulate their teammate for their promotion.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Another way of celebrating success is to post milestone achievements on social media. Your employees will not only feel proud about the company they are working for, but you can also attract more potential clients with your recent accomplishment.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Shown below is an example of sharing a milestone achievement on social media. <\/span><\/p>\n<p>&nbsp;<\/p>\n<p><iframe style=\"border: none; overflow: hidden;\" src=\"https:\/\/www.facebook.com\/plugins\/video.php?height=476&amp;href=https%3A%2F%2Fwww.facebook.com%2Foomsingapore%2Fvideos%2F392578785961003%2F&amp;show_text=true&amp;width=476&amp;t=0\" width=\"476\" height=\"591\" frameborder=\"0\" scrolling=\"no\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/p>\n<hr \/>\n<p>&nbsp;<\/p>\n<h2 id=\"main2\"><strong>Conclusion<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Success does not happen overnight. That is why you should not let yourself down if you are not successfully implementing all of these best practices for the first time with your <\/span><span style=\"font-weight: 400;\">remote team management.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Remember, every goal requires a lot of time, effort, and patience before you can reach it. You and your <\/span><span style=\"font-weight: 400;\">remote team management<\/span><span style=\"font-weight: 400;\"> should do things step by step so your remote setting will go smoothly.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">For more tips about remote team management for d<\/span><\/i><i><span style=\"font-weight: 400;\">igital marketing<\/span><\/i><i><span style=\"font-weight: 400;\">, reach out to our <\/span><\/i><i><span style=\"font-weight: 400;\">award-winning digital marketing agency.<\/span><\/i><i><span style=\"font-weight: 400;\"> Contact OOm 6391-0930 at or <\/span><\/i><a href=\"https:\/\/glutenfreepleasure.com\/__proxy_domain\/www.oom.com.sg\/contact\/\"><i><span style=\"font-weight: 400;\">leave a message <\/span><\/i><\/a><i><span style=\"font-weight: 400;\">on our website.\u00a0<\/span><\/i><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Even though remote working existed before the COVID-19 pandemic, it made work-from-home arrangements the new normal over the past two years. In the beginning, many companies had to adjust the work setting overnight to guarantee their employees were safe from virus transmission and their business would stay afloat. &nbsp; Now that everyone is more used [&hellip;]<\/p>\n","protected":false},"author":28,"featured_media":36000,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"wds_primary_category":0,"footnotes":""},"categories":[14],"tags":[619,15,836,1384,1386,1385],"class_list":["post-33602","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-digital-marketing","tag-business-and-marketing","tag-digital-marketing-2","tag-digital-marketing-agency","tag-digital-marketing-company","tag-remote-digital-marketing-team","tag-remote-team-management"],"acf":[],"_links":{"self":[{"href":"https:\/\/glutenfreepleasure.com\/__proxy_domain\/www.oom.com.sg\/wp-json\/wp\/v2\/posts\/33602","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/glutenfreepleasure.com\/__proxy_domain\/www.oom.com.sg\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/glutenfreepleasure.com\/__proxy_domain\/www.oom.com.sg\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/glutenfreepleasure.com\/__proxy_domain\/www.oom.com.sg\/wp-json\/wp\/v2\/users\/28"}],"replies":[{"embeddable":true,"href":"https:\/\/glutenfreepleasure.com\/__proxy_domain\/www.oom.com.sg\/wp-json\/wp\/v2\/comments?post=33602"}],"version-history":[{"count":0,"href":"https:\/\/glutenfreepleasure.com\/__proxy_domain\/www.oom.com.sg\/wp-json\/wp\/v2\/posts\/33602\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/glutenfreepleasure.com\/__proxy_domain\/www.oom.com.sg\/wp-json\/wp\/v2\/media\/36000"}],"wp:attachment":[{"href":"https:\/\/glutenfreepleasure.com\/__proxy_domain\/www.oom.com.sg\/wp-json\/wp\/v2\/media?parent=33602"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/glutenfreepleasure.com\/__proxy_domain\/www.oom.com.sg\/wp-json\/wp\/v2\/categories?post=33602"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/glutenfreepleasure.com\/__proxy_domain\/www.oom.com.sg\/wp-json\/wp\/v2\/tags?post=33602"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}